Student Reimbursement

The Medical Alumni Foundation (MAF) assists Upstate College Of Medicine medical and MPH students with expenses incurred by attending or presenting at medical seminars, conferences, missions trips or other medical or academically related events during their tenure at Upstate. Each student is eligible for reimbursement up to $300 per calendar year.  *Please note that receipts must be submitted within 60 days of conference/event, and reimbursement pertains to expenses incurred within that calendar year.  See the application below for complete guidelines.

General Guidelines:

    • Reimbursements are only granted for expenses incurred by attending or presenting at medical seminars, conferences, missions trips, etc. Requests must be for academic purposes only.
    • Virtual conferences are eligible for reimbursement. Contact edgertoe@upstate.edu for more information on expense documentation requirements.
    • Reimbursements are granted on an individual basis.
    • Applications should be submitted after the event.
    • Each request is subject to the approval of the Medical Alumni Foundation.
    • Original receipts must accompany application and proof of attendance is necessary.
    • Reimbursements will not cover additional expenses such as snacks, alcohol and meals for other students.

See our Travel Reimbursements FAQ for answers to common questions about deadlines, allowable expenses, receipts and cost sharing.  Please note: The Medical Alumni Foundation Office is currently open on a limited basis, but you may submit your travel rembursement request form and copies of your receipts and other documentation via e-mail during this time.  You may e-mail your paperwork to edgertoe@upstate.edu.

Contact us at (315) 464-4361 or medalum@upstate.edu with any questions you may have.